How To Write Resignation Letter (With Examples)

Are you confused about getting the right words while writing a resignation letter to the previous job

Do not panic! Here are some tips and tricks to forming a good impression of yourself while leaving the job and being a positive addition to the new organization. 

What Is a Resigntaion Letter?

A resignation letter is an official document handed over by an employee who is about to leave his current company and get onboard in another organization. While switching the company, one needs to draft the resignation letter formally and send it to the HR department via mail or in-person. This letter is an official statement that records and serves as to why you want to leave your current job. 

Depending upon the policy of the company, one needs to give prior notice for resignation. If your current company did not mention any clause for resignation in your offer letter, one could consider the best time to submit this letter is two weeks before your leaving date.

The criterion while drafting a resignation letter is to be professional. Always remember, what you write in this letter will significantly affect your future job prospects. It is normal to get nervous while submitting the resignation letter, but it helps build good relationships with your colleagues.

Importance of Resignation Letter

Resignation Letter

Every person needs a change in their professional life and is always keen to explore their potential in different profiles. You have to move on to reach another mile and bring laurels into your life. Resigning from your current organization is challenging as you become habitual working among optimistic and lively colleagues.  

Despite this, the traditional though the most formal approach of resigning is to write it to the HR or High-level Employees of the company. Thus, it leaves a gratified impression in front of the staff, and you leave your job with decorum. 

The following points are vital to adding in a resignation letter:

  • Statement of resignation from the company
  • Date of last day of work
  • Statement of gratitude
  • Next steps or essential information
  • Signature

How to Write a Resignation Letter

During your school days, you used to write some formal letters in your English examination and assignments. So, a resignation letter is not rocket science but a simple process. However, when you find it challenging to write a letter, you can consult HR to follow any different process. 

Resignation Letter Format

The resignation letter must not be creative in a formal & professional manner. Moreover, there is not much need to give explanations for leaving the job, keep it simple and straight. 

Here is the format that answers, How to write a resignation letter:

  • Start with the time and date at the top of the page
  • Add salutation with Hello, Dear or Mr./Mrs./Miss with a name
  • Statement of resignation 
  • Pen down the last day of your work
  • Your statement of gratitude
  • List down the transition details
  • Jot down your contact info and signature

Resignation Letter Sample

Now that you are aware of the meaning, importance, and format of a resignation letter. Let’s start with creating an impactful resignation letter.

Use these examples and be confident while writing the letter and create a healthy and optimistic impression of yours with the current company. 

EXAMPLE 1:

Dear Mrs. Elina Brook,

Please accept this letter as formal notification that I am resigning from (insert your position). My last day will be (insert the date of your end-working day).

Thank you so much for the opportunity to work in this position (your work tenure). I’ve greatly enjoyed and appreciated the opportunities (your statement of gratitude and learnings) which I will take with me throughout my career.

I’ll do everything possible to enfold up my duties and train other team members over the next two weeks. (your transition details)

I wish the company continued success, and I hope to stay in touch in the future.

Sincerely,

Prachi Desai

EXAMPLE 2:

Mr. Matt Lewis

CEO

ABC Company

15 Main St.

Sometown, MA 55555

Dear Mr. Matt Lewis

I am writing to inform you that I have accepted a position at a company that I feel is a better fit for my career moving forward. Please accept this note as my formal resignation from ABC Company. My last day will be two weeks from today, [insert last day of work].

While I will be moving on to a new position, I am deeply grateful for the opportunities to grow and learn during my time here.

Yours Sincerely,

Amit Pant

Accounts Executive

Also, Read

Frequently Asked Question (FAQs)

What is Resignation?

A resignation is an act of quitting one job for several reasons like finding a better opportunity, relocation, family reasons, change in career, and many others. It is a formal way of leaving the current company and becoming a part of a new company.

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